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We built the assessments we use to vet every placement we make. Now we are giving them away. Submit any candidate and get a scored report card covering AppFolio, Buildium, Propertyware, and more. Results in 48 hours.

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Sample Report
PM Hiring Scorecard
Candidate: Sarah M. Platform: AppFolio Date: February 2026
68 / 100
Overall Proficiency Score
Not Ready (0-59) Developing (60-74) Proficient (75-89) Expert (90-100)
AppFolio Navigation 8/10 Proficient
Maintenance Requests 7/10 Proficient
Lease Generation 6/10 Developing
Owner Statements 7/10 Proficient
Payment Posting 8/10 Proficient
Tenant Communication 7/10 Proficient
Bank Reconciliation 5/10 Not Ready
Vendor Management 4/10 Not Ready
Rose Talent standard: 90% or above. Our current bench of PM specialists averages a 94% proficiency score. Want to see a candidate who passed at the Expert level?

Real Tasks. Real Software. Real Answers.

This is not a multiple choice quiz about property management theory. Every question is scenario-based, pulled from real workflows your team handles daily.

AppFolio Assessment

Tenant screening workflow, maintenance request processing, lease generation, owner statement preparation, payment posting, and reporting.

Buildium Assessment

Property setup, tenant onboarding, maintenance ticket management, accounting entries, lease renewals, and vendor payment processing.

Propertyware Assessment

Work order management, tenant communication workflows, lease tracking, owner portal setup, and reporting configuration.

General PM Competency

Data entry accuracy, multi-tasking under time pressure, written communication quality (emails to tenants and owners), and problem-solving ability.

See the Actual Test. Try It Yourself.

These are real questions from our AppFolio assessment. Click any category to see what your candidates will be tested on. Pick an answer to see if you get it right.

Sample Question 1 | Tenant Communication
A tenant calls to report that their garbage disposal is making a grinding noise but still works. They want it noted but say it is not urgent.
Where in AppFolio do you log this call, and what fields do you fill out?
  • A Open a work order under the property, assign it to your plumber vendor, and set category to Appliance Repair
  • B Go to the property page, open the unit record, and add a dated note under Property Notes with the details
  • C Go to the tenant contact page, click "Log a Call," enter the date, summary, tag Maintenance, priority Low
  • D Send the tenant a follow-up email from AppFolio confirming receipt and CC the property manager on it
Correct. Logging the call on the tenant contact record with proper tagging creates a searchable history. A work order is premature since the tenant said it is not urgent.
The correct answer is C. The tenant contact page is where call logs belong. Property notes are not tied to the tenant, work orders are premature for non-urgent items, and a CC email does not create a formal record.
Sample Question 2 | Tenant Communication
Your property manager wants automated rent reminders sent 5 days before rent is due on the 1st of every month for all tenants at Oak Park Apartments.
Walk through the steps to set this up in AppFolio.
  • A Go to each tenant profile at Oak Park, open Communication Preferences, and enable the rent reminder toggle individually
  • B Open Marketing > Email Blasts, create a "Rent Due" template, set the audience to Oak Park, and schedule it monthly
  • C Navigate to the Oak Park property record, go to Settings > Notifications, and check the rent reminder box at 5 days
  • D Settings > Communications > Automated Messages > Create New > "Rent Reminder" template > Trigger "5 days before charge date" > Apply to Oak Park
Correct. The Automated Messages system under Settings > Communications is the only way to configure trigger-based reminders that scale without manual effort.
The correct answer is D. AppFolio's Automated Messages under Settings > Communications is where trigger-based messages are configured. The other paths either do not exist in AppFolio or require manual effort each month.
Sample Question 3 | Work Order Processing
A tenant in Unit 204 at Riverside Apartments reports their bathroom exhaust fan stopped working. It has been out for about a week.
Create the work order. Which set of fields is correct?
  • A Property: Riverside | Unit: 204 | Category: Plumbing | Priority: Emergency | Description with timeline | Assigned vendor
  • B Property: Riverside | Unit: 204 | Category: HVAC/Electrical | Priority: Normal | Full description with timeline | Assigned vendor
  • C Property: Riverside | Unit: 204 | Category: Appliance | Priority: Low | Description: "Exhaust fan stopped" | Pending review
  • D Property: Riverside | Category: General Maintenance | Priority: Normal | Description: "Bathroom fan issue" | No vendor yet
Correct. An exhaust fan is electrical, not plumbing or appliance. One week out is Normal priority, not Emergency or Low. The work order needs unit, full description, and assigned vendor.
The correct answer is B. Exhaust fans fall under HVAC/Electrical, not Plumbing or Appliance. One week without the fan is Normal priority. And the work order needs a unit number, full description, and assigned vendor.
Sample Question 4 | Work Order Processing
The exhaust fan in Unit 204 has been replaced. The electrician sent a photo. Total invoice: $205.
Close this work order properly. What steps do you take?
  • A Add a final note, attach the photo, set status to "Completed," enter actual cost ($205), reference the vendor invoice number
  • B Attach the photo, update status to "Completed," then forward the invoice to the accounting team via email separately
  • C Change status to "Completed," enter the $205 actual cost, and archive the work order to keep the dashboard clean
  • D Email the tenant confirmation that the work is done, attach the photo, and mark the work order as "Completed"
Correct. Proper closure requires documentation (note + photo), accurate cost entry for owner statements, and the invoice reference for AP processing. Skipping any step creates problems downstream.
The correct answer is A. Every step matters: the note documents what was done, the photo is proof, the cost feeds owner statements, and the invoice number ties to accounts payable. The other options each skip at least one critical step.
Sample Question 5 | Lease Administration
New tenant Maria Gonzalez is moving into Unit 108. 12-month lease starting March 1. Rent: $1,450/month. Security deposit: $1,450. Pet deposit: $300.
What is the correct sequence to set this up in AppFolio?
  • A Add Maria as a new contact, create her tenant profile, then go to Unit 108 and link her profile to the unit record
  • B Open Unit 108, duplicate an existing lease template, update the name and dates, then record deposits under Transactions
  • C Navigate to Unit 108 > Create New Lease > Enter tenant info, dates, rent charge, record deposits as liabilities > Generate doc > Send for e-signature
  • D Navigate to Unit 108 > Create New Lease > Enter tenant info, dates, rent charge > Generate lease doc > Collect deposits separately at move-in
Correct. Starting from the unit and recording deposits as liability entries during lease creation ensures all financial records are accurate from day one. Handling deposits separately causes reconciliation problems at move-out.
The correct answer is C. Deposits must be recorded as liability entries during lease setup, not collected separately. Skipping deposit tracking creates problems during move-out disposition. Duplicating leases risks carrying over incorrect terms.
Sample Question 6 | Rent Proration
A new tenant is moving into Unit 302 on March 15. Monthly rent is $1,800. There are 31 days in March.
What is the prorated rent for the remainder of March?
  • A $900.00 — split the month in half since they are moving in mid-month on the 15th
  • B $929.03 — $1,800 divided by 31 days in March, multiplied by 17 remaining days
  • C $990.00 — $1,800 divided by 30 days (standard month), multiplied by 16.5 days
  • D $870.97 — $1,800 divided by 31 days in March, multiplied by 15 days after move-in
Correct. Proration uses actual days in the month. March has 31 days, the tenant occupies 17 of them (March 15 through 31). $1,800 / 31 x 17 = $929.03.
The correct answer is B. Proration uses actual days in the month, not a flat 30-day estimate or a simple half-split. March has 31 days, and the tenant occupies 17 of them (March 15 through 31). $1,800 / 31 x 17 = $929.03.
Sample Question 7 | Task Prioritization
It is Monday morning. You have four items pending: (1) An owner requesting January financials by end of day, (2) a tenant locked out of their unit, (3) a vendor asking about a delayed payment, and (4) a lease renewal due next week.
What do you handle first and why?
  • A Email the owner their January financials since they specifically requested them by end of day
  • B Call the locked-out tenant immediately since they cannot access their home right now
  • C Reply to the vendor about the delayed payment to protect the working relationship
  • D Start the lease renewal paperwork since it directly impacts future monthly revenue
Correct. A lockout is the only time-sensitive emergency on this list. The tenant literally cannot enter their home. Everything else has hours or days of runway.
The correct answer is B. A lockout is the only genuine emergency here. The tenant cannot access their home. Financials have until EOD, the vendor can wait a few hours, and the lease renewal is a week out.
Sample Question 8 | Owner Communication
An owner emails you upset about a $450 maintenance charge on their monthly statement. They say they were never informed about the repair before it happened.
What is the best first response?
  • A Forward the signed work order approval email to show they did authorize the charge previously
  • B Apologize for the charge, offer to reverse it, and schedule a phone call to talk it through
  • C Acknowledge their concern, pull the work order with their approval on file, and walk them through the timeline
  • D Let them know you will check with the maintenance coordinator and follow up by end of day
Correct. Acknowledging the concern first shows professionalism. Then providing documentation with a clear timeline resolves the issue without being defensive or making unnecessary concessions.
The correct answer is C. Forwarding proof without context feels confrontational. Offering to reverse a valid charge sets a bad precedent. Delaying when you have the information available looks unprepared. Acknowledging + documenting is the professional path.

These are 8 sample questions from the actual assessment. The full test covers 30 questions across 10 skill areas. We score it and send you the full report card within 48 hours.

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Submit a Candidate. Get a Report. Make a Better Hire.

1

Submit Your Candidate

Fill out the form below with your candidate's name and email. We send them the assessment link.

2

Your Candidate Takes the Test

The assessment takes about 30 minutes. It covers software proficiency, task accuracy, communication quality, and speed.

3

You Get the Report Card

Within 48 hours, you receive a scored breakdown showing exactly where they are strong and where they have gaps.

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Why Would a Staffing Company Give Away Its Hiring Tests?

Honest answer: because we want you to see how seriously we take vetting.

We spent weeks building these assessments. Every candidate we place goes through them. When a property management company hires through us, this is part of what they are paying for.

We are giving the tests away because we know what happens when a PM company sees the report card. They realize two things. First, they finally have an objective way to evaluate candidates. Second, they see the standard of talent we hold ourselves to.

Some companies will use the tests, hire their own candidate, and never talk to us again. That is fine. Others will look at the report, realize their candidate scored a 55, and ask us to show them someone who scored above 90.

Either way, you get a tool that makes your next hire better. And when you are ready for your next team member, you will already know the standard we hold ourselves to.

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Your candidate will receive the assessment link within 24 hours. Results delivered to your inbox within 48 hours of completion.

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